Whether you are working as an assistant or a business owner, you probably work within a set amount of time, scheduling tasks so that you finish each promptly. Time management seems a simple obligation of people in today’s business-centered world. However, experience tells us that it’s quite a challenge to manage one’s time, which is an indispensable element.
It’s easy to find yourself corrupting your time, spending hours on social media sites or on the phone. At the same time, it’s easy to find yourself doing unnecessary tasks, maybe running an errand for a coworker—in your earnest act of kindness and generosity. What you don’t know is that you’re losing precious time. Time lost is never recovered. To make the most of your time and ensure you are on the way to productivity, certain things must change.
The most important advantage of time management is increased efficiency. An efficient manager or worker can finish many things in a day. You go home feeling a sense of fulfillment knowing that you have done what you are supposed to do today. At the same time, you don’t find yourself cramming much work in the last hour. This leads to less stress at work.
How should you manage your time?
1. Plan Ahead
Organization is a must no matter what kind of work you do. You have to plan your week and your day. Prepare a list of the things that you will do today. Then identify the most important things. This way, you will know what tasks to prioritize. Deal with the priority tasks first. Planning the night before helps your mind rest, too, and so you can sleep better.
2. Follow Your Schedule
It’s easy to be swept off your plans for the day when you receive a phone call from a friend who asks for your help or from your sister who wants to borrow your car. Distractions keep you from ever following your precious schedule. If things come your way, and you think they’re unnecessary as of the moment, ignore them. Say no to people who don’t value your time.
You also need to discipline yourself. Avoid going in to your Facebook or Twitter account while at work, and don’t go to shopping websites until you finish your tasks. Also, try not to answer text messages or phone calls, unless they are work related or anything urgent.
3. Be Punctual
One of the best ways to increase productivity is to go to work early or at least on time. Avoid coming to work late, when you have to jostle your car through heavy traffic and you find yourself rushing to your desk. Early morning stress increases feelings of tension and anxiety, making your brain momentarily unable to function at its best. Hence, you make rash decisions when you’re anxious. When you arrive at work early, you’re head is cool and everything seems fine.